| Trip Sign-up Policy
The purpose of the Peoria Ski Club trip sign-up policy is to assure everyone has a fair chance to participate in our club trips. Special accommodations are made only for board members and trip leaders since they are busy with other important duties during the trip sign-up session. The following policy has been approved by the board and is now in effect. PARTICIPATION: Most trips are restricted to members in good standing only. A member must be current with his or her dues to signup for these trips. Non-members may sign up on the waiting list and will be transferred to the active list after their dues are paid and a deposit is received. Some trips may be designated as club familiarization trips and non-members may participate. Guests are welcome on these trips; however, priority for space will be given to members. Should a situation arise where a non-member might get bumped, he will first be given the opportunity to become a member and, by doing so, would retain his/her space. PRIORITY: Priority is used to determine who gets a reservation when a trip is overfull and who get first choice when trip options exist (e.g. better rooms). First priority is assigned according to the order deposits are received from those present at the sign-up meeting. Should individuals not be able to attend, they may designate a representative to act on their behalf. Second priority is assigned according to the date all other deposits are postmarked or presented to the trip leader. Those members delinquent with subsequent payments may lose their priority position and in extreme cases may be dropped from the trip. SIGN-UP PROCEDURE: Trip sign-ups will begin immediately after the adjournment of the business portion of the September general membership meeting. Deposits should be made individually for each trip, made payable to the Peoria Ski Club and given to the appropriate trip leader. Lump payments for multiple trips will not be accepted. Each person in line may signup for two people or all the individuals covered by a family membership. If someone wishes to sign up more than their limit, they must return to the end of the line to sign up additional people. Early sign-ups will be accepted from board members and trip leaders who may sign up only for themselves and their roommate. Trip Refund Policy The Peoria Ski Club refund policy is designed to protect its members if a trip is cancelled due to bad weather or insufficient interest. It also protects the club from excessive losses should an individual decide to cancel at the last minute. This policy is spelled out in detail in the club constitution and a summary is presented below. |
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You will receive a Full refund if:
* The trip is cancelled by the club. * You cancel from the reservation list before the cutoff date. * You cancel from the waiting list or are on the waiting list when the trip departs. You will receive a refund of Recoverable costs if: * The trip is cancelled by an agent for the club. * You cancel from the reservation list after the cutoff date * You do not show up for the trip. Non-recoverable expenses may include cancellation fees, name change fees, accommodation rearrangement fees, club administration fees, trip leader fees and any other expenses incurred as a result of a cancellation or substitution. In the event of special circumstances, the situation will be reviewed by the Executive Board, who's decision is final. Smoking Policy The Peoria Ski Club abides by the smoking policies of the establishments and transportation companies we use. Nearly all air and bus travel is non-smoking. Smoking on trains is restricted to specific areas, if allowed at all. Hotels and lodges often have designated smoking and non-smoking rooms and the trip leader will do their best to accommodate our members when they express a specific preference. The club permits smoking at any club meeting or activity if the host establishment allows it. Policy on Minors The Peoria Ski Club allows minors (those under 18) at most club functions, when supervised by their adult legal guardian. Unsupervised minors are not permitted at club trips, meetings, activities or other functions. A minor may attend a club function in the absence of his or her legal guardian if an adult club member in attendance accepts responsibility for the minor and obtains a consent form signed by the minor's legal guardian. Complimentary Lessons for New Members Complimentary lessons are offered to new members of the Peoria Ski Club to assure that everyone learns to ski safely and responsibly. Some confusion has occurred in the past as to the number, type and value of lessons the club will purchase. The following policy was adopted by a unanimous vote of the executive board on Monday, November 2nd, 1998 Complimentary lessons for new members shall be limited to one group lesson up to $15.00 in value per person. A maximum of one lesson shall be allotted for a single membership and up to two lessons for a family membership. |
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